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AI-powered business systems

Your business,
finally automated.

Vortan builds custom AI tools, dashboards, and workflows for small businesses — so you spend less time on admin and more time on the work that actually pays.

Start a project → See what we build
10+
hours saved per week, per client
2wk
average turnaround on first build
$0
upfront to get a quote
The problem

Small businesses run on chaos.

Most small business owners are drowning in spreadsheets, missed follow-ups, and invoices stuck in their notes app. You're good at what you do — the admin is killing your growth.

📋
No system for leads
Potential jobs fall through the cracks because there's nowhere to track who called, when to follow up, or what you quoted.
🧾
Invoicing is a mess
Invoices go out late, payments get missed, and you're manually chasing what you're owed instead of running jobs.
⏱
Hours lost to admin
Scheduling, job tracking, reporting — all done by hand, every week, eating into time you could spend billing more hours.
What we build

Four ways Vortan moves your business forward.

Every project is custom-built for your business. No templates, no off-the-shelf software — tools that actually fit the way you work.

01
AI Automations
Auto-send invoices, follow up on leads, trigger reminders when jobs go past their deadline. Set it once and it runs without you.
Invoice automation Lead follow-up Scheduling triggers
02
Custom Dashboards
A single screen that shows you exactly what matters — active jobs, outstanding invoices, lead pipeline, revenue. Built around your workflow, not a generic template.
Job tracking Revenue overview Custom KPIs
03
Business OS
An all-in-one web app for your entire operation — leads, estimates, jobs, scheduling, invoices, and client records. Branded with your logo, built for your trade.
Leads & estimates Job management Printable invoices
04
Workflow Consulting
Not sure what you need? We map your current process, identify the biggest time drains, and build a clear plan before writing a single line of code.
Process audit Tool recommendations Implementation plan
How it works

From first call to live system in two weeks.

No long discovery phases, no bloated timelines. You tell us the problem, we build the fix.

01
You reach out
Fill out the contact form or send a message. Tell us what's eating your time or what you wish your business had. No commitment, no sales pitch.
02
Discovery call
We spend 30 minutes on a call mapping your current workflow — what tools you use, where things fall apart, and what a win looks like for you.
03
Proposal & scope
You get a clear written proposal: exactly what we'll build, what it costs, and when it'll be done. No vague estimates, no hidden fees.
04
We build it
Most projects go live in 1–2 weeks. You review, we refine, and you walk away with a system that actually fits your business.
Pricing

One flat price.
No per-user fees. No add-ons.

Month-to-month, cancel anytime. Setup fee covers your custom build and onboarding. Every plan includes unlimited users and a cloud database — your data on every device, never lost.

Starter
$39 / month
+ $250 one-time setup. Never lose a lead again — know who to call, when, and what it's worth.
  • Lead pipeline with stages
  • Follow-up dates & overdue alerts
  • Pipeline value & won/lost tracking
  • Branded to your business
  • Setup & onboarding call included
Try the live demo Get started
Most Popular
Business OS
$79 / month
+ $500 one-time setup. Your whole operation in one place — leads, estimates, jobs, invoices, clients.
  • Everything in Starter
  • Estimates → jobs in one click
  • Job board, scheduling & crew notes
  • Printable branded invoices
  • Client directory & finances
  • Unlimited team members
Try the live demo Get started
Automated
$149 / month
+ $750 one-time setup. The system works while you don't — follow-ups and reminders send themselves.
  • Everything in Business OS
  • Auto follow-up emails on quiet leads
  • Auto invoice reminders when overdue
  • Weekly summary email
  • Priority same-day support
  • Quarterly system tune-up call
Get started
Custom Build
Something specific? We build it. Quoted per project
Niche workflows, integrations, tools nobody else makes. You get a scoping call and a fixed written quote before any work starts — and it can bolt onto any plan above.
Contact us now →

All plans month-to-month, cancel anytime. Annual billing: 2 months free.

Get in touch

Ready to stop doing it manually?

Fill out the form and we'll get back to you within one business day. Tell us what you're dealing with — even if you're not sure what you need yet.

✉
Email
peter.dupuis@vortan.online
⚡
Response time
Within 1 business day

We'll respond within 1 business day. Your info is never shared.